Employment & Volunteer Opportunities


Employment Opportunities

JOB TITLE:               Program Assistant


Provides coordination, technical assistance, and administrative support to the Education Director in the planning, development, implementation, monitoring, evaluation, and improvement of Foundation educational programs.

The Program Assistant supports on and off-site programs of the education department, the development of teaching tools from resources found in the archives of the U.S. Army Heritage and Education Center, development of grant requests, and reconciliation of the education program budget.

Is familiar with the Foundation’s long term education goals, strategies, timelines, and budgets.

Assists in the planning, coordination, and preparation for the National History Day in Pennsylvania program and competition.

Assists in the management of the Foundation’s Researcher for Hire program.

Performs other duties as required.

Responsibilities and Duties: Responsibilities include the following:


  • Gathers data, analyzes information, and prepares reports.
  • Assists with preparation for, and conduct of, Foundation education conferences and symposia, as directed.
  • Answers Education Department incoming phone calls and email inquiries.
  • Serves as backup for incoming Foundation phone calls.
  • Assists with website updates.
  • Makes the necessary arrangements to facilitate conference calls.
  • Provides general administrative support to the Foundation staff, as needed.
  • Maintains calendar for education related activities and ensures educational programs are on Foundation administration calendar.
  • Prepares educational mailings to include record keeping of same.
  • Review and edit Education Program correspondence for grammar, spelling, and punctuation.
  • Prepares travel arrangements within budget guidelines.
  • Assists in setting up appointments for the Education Director. Helps maintain the Education Director’s calendar.
  • Represents Education Department at meetings and conferences.

National History Day in Pennsylvania:

  • Assists and coordinates arrangements for National History Day in Pennsylvania.


  • Supports monthly educational program budget reconciliations.
  • Maintains receipts for the Education Director’s credit card purchases and assists with the monthly charge account reconciliation.
  • Prepares purchase requisitions for supplies and performs research for equipment for the Education Department.
  • Prepares expense reports.

Grants and Sponsorships:

  • Assists the Education Director with research for funding sources for Foundation education programs and products.
  • Assists the Education Director with grant applications to support Education Department programs.
  • Assists with ensuring that educational programs comply with grant timelines and budget details.

Education Department Materials:

  • Scans photo images and materials for use in developing outreach products.
  • Attends conferences, symposia, and seminar meetings to promote and support the Foundation’s education mission.
  • Assists with research and documentation of topics selected to support the Foundation’s education resource development and strategic communications missions.
  • Assists with development of curriculum-based activities and programming.
  • Compiles records/documentation of primary source materials, to include books, letters, diaries, photographs, and artifacts.
  • Assists in the development of marketing and media materials for education programs.

Veterans Outreach:

  • Coordinates execution of Veterans Oral History Project, including:
    • Scheduling oral history interviews.
    • Managing release forms and related paperwork.
    • Provides copies of interviews to veterans.
    • Compiles interviews and paperwork for proffering to USAHEC.

Researcher for Hire:

  • Receives and processes Researcher for Hire requests.
  • Coordinates with researchers for the completion of research requests.
  • Manages all communication between Researcher for Hire clients, Researchers, and the Foundation.

Intern Supervision:

  • Coordinates with colleges and other educational institutions to recruit interns and volunteers. Makes arrangements for interviews with the interns. Attends intern interviews and contributes to evaluations.
  • Assists in the oversight of and communication with Education Department Interns.

Organization Relationships: The Program Assistant works under the day-to-day guidance of the Education Director.

Job Requirements:

  • Must be able to pass:
    • Pennsylvania State Police Request for Criminal Records Check.
    • Department of Public Welfare Child Abuse History Clearance.
    • Federal Criminal History Record Information (CHRI).
  • Must be able to walk, stand, stoop, bend, reach, and crouch; occasional prolonged walking and standing; occasional lifting of 25 lbs. or more.
  • Limited exposure to physical risk.
  • Must be able to work occasional evenings and weekends.
  • Must be able to travel overnight infrequently.

Knowledge & Skills: The Program Assistant is required:

  • To have a high school diploma and five years of administrative experience. Some college desired.
  • Ability to use office automation equipment to include digital camera, office copier, fax machine, scanners, and computers.
  • Ability to use and develop spreadsheet applications, word documents, and graphic presentations. Familiarity with Microsoft Office products required.
  • Ability to effectively review grammar and edit written correspondence properly.

Salary: Commensurate with qualifications and experience. Position is part-time, non-exempt.

This position is funded through grants and program income.

Application: Email cover letter, résumé, and names and contact information for three current professional references to ahcfadmin@armyheritage.org, Résumé review will begin immediately and continue until the position is filled. Only candidates selected for interviews will be contacted.

The Army Heritage Center Foundation is an equal opportunity employer.