Employment & Volunteer Opportunities


Current Employment Opportunities

Finance and Budget Specialist


Assist the Executive Director with budget development and execution, financial accounting and controls, and office supply management. Perform other duties as required.

Distinguishing Characteristics:

This is a part-time exempt (25 hours per week) position that is responsible for the financial and supply management functions for the organization.


Budget Development and Execution

  • Assists in development of budget—identifies salaries, FICA and Medicare percentages, PA Unemployment Compensation rate, workers compensation insurance cost for Foundation, and grant proposals.
  • Maintains records of all financial transactions by program and class in QuickBooks and on a monthly basis reconciles all accounts with the Executive Director.
  • Facilitates preparation of annual audit.
  • Financial Accounting and Controls
  • Verifies cash and credit card transactions; deposits and transfers funds; and processes all bills by program each workday.
  • Prepares bi-weekly payroll to include taxes, voluntary deductions, and vacation and personal day accounting.
  • Prepares and deposits all federal, state, and local taxes.
  • Prepares and deposits 403(b) voluntary employee contributions.
  • Prepares and submits tax reports and forms to employees, contractors, and governmental agencies, as required.
  • Reconciles monthly bank and credit card statements and, in conjunction with the Executive Director, prepares financial reports for the treasurer.
  • Maintains Payment Card Industry (PCI) data security standards. 
  • Supply Management
    • Processes supply orders and charges against appropriate programs.
    • Typical Physical Requirements:

      Sit for extended periods, frequently stand and walk; normal manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computers, telephones, calculators, credit card machines, copiers, and FAX.

      Typical Working Conditions:

      Work is performed in an office environment; contact with staff and the public.

    • Desirable Qualifications:

      Special Requirements: Knowledge of QuickBooks. Knowledge of Microsoft Office software. Possession of a valid Driver’s License.

    • Knowledge of:

      • Principles, methods, and procedures of office and business administration.
      • Policies and procedures of the Foundation.
      • Thorough knowledge of specialized areas of office and administrative functions.
      • Methods and procedures of purchasing and inventory maintenance.
      • Data processing equipment and software.
      • Modern office practices, methods, and procedures.
      • Filing and information retrieval systems.
      • Fiscal, account, and budget recordkeeping.
      • Operation and use of office equipment.
      • Proper English usage, spelling, grammar, and punctuation.

      Ability to:

      • Be responsible for purchasing and inventory maintenance.
      • Assist with budget development and expenditure control.
      • Perform a variety of complex office and administrative support assignments with minimal guidance and supervision.
      • Interpret, apply, and explain the policies and procedures of the Foundation.
      • Perform fiscal, account, and budget recordkeeping.
      • Operate a computer, using word processing and other software as appropriate.
      • Operate and use office equipment.
      • Deal tactfully and courteously with other staff, the public, and other government agencies, providing information and responding to concerns about the Foundation and/or program where assigned.
      • Establish and maintain cooperative working relationships.
    • Salary:  Commensurate with qualifications and experience.

      Hours:   Weekly work schedule is approximately 5 hours per day (Monday through Friday).

      Application:  Submit cover letter, résumé, and names and contact information for three current professional references to ahcfadmin@armyheritage.org.  Résumé review will begin August 28 and continue until position is filled.  Only candidates selected for interview will be contacted. 

                                     The Army Heritage Center Foundation is an equal opportunity employer.