Employment & Volunteer Opportunities

 

Current Employment Opportunities

Finance and Budget Specialist

Definition: 

Assist the Executive Director with budget development and execution, financial accounting and controls, and office supply management. Perform other duties as required.

Distinguishing Characteristics:

This is a part-time exempt (25 hours per week) position that is responsible for the financial and supply management functions for the organization.

Duties:

Budget Development and Execution

  • Assists in development of budget—identifies salaries, FICA and Medicare percentages, PA Unemployment Compensation rate, workers compensation insurance cost for Foundation, and grant proposals.
  • Maintains records of all financial transactions by program and class in QuickBooks and on a monthly basis reconciles all accounts with the Executive Director.
  • Facilitates preparation of annual audit.
  • Financial Accounting and Controls
  • Verifies cash and credit card transactions; deposits and transfers funds; and processes all bills by program each workday.
  • Prepares bi-weekly payroll to include taxes, voluntary deductions, and vacation and personal day accounting.
  • Prepares and deposits all federal, state, and local taxes.
  • Prepares and deposits 403(b) voluntary employee contributions.
  • Prepares and submits tax reports and forms to employees, contractors, and governmental agencies, as required.
  • Reconciles monthly bank and credit card statements and, in conjunction with the Executive Director, prepares financial reports for the treasurer.
  • Maintains Payment Card Industry (PCI) data security standards. 
  • Supply Management
    • Processes supply orders and charges against appropriate programs.
    • Typical Physical Requirements:

      Sit for extended periods, frequently stand and walk; normal manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computers, telephones, calculators, credit card machines, copiers, and FAX.

      Typical Working Conditions:

      Work is performed in an office environment; contact with staff and the public.

    • Desirable Qualifications:

      Special Requirements: Knowledge of QuickBooks. Knowledge of Microsoft Office software. Possession of a valid Driver’s License.

    • Knowledge of:

      • Principles, methods, and procedures of office and business administration.
      • Policies and procedures of the Foundation.
      • Thorough knowledge of specialized areas of office and administrative functions.
      • Methods and procedures of purchasing and inventory maintenance.
      • Data processing equipment and software.
      • Modern office practices, methods, and procedures.
      • Filing and information retrieval systems.
      • Fiscal, account, and budget recordkeeping.
      • Operation and use of office equipment.
      • Proper English usage, spelling, grammar, and punctuation.

      Ability to:

      • Be responsible for purchasing and inventory maintenance.
      • Assist with budget development and expenditure control.
      • Perform a variety of complex office and administrative support assignments with minimal guidance and supervision.
      • Interpret, apply, and explain the policies and procedures of the Foundation.
      • Perform fiscal, account, and budget recordkeeping.
      • Operate a computer, using word processing and other software as appropriate.
      • Operate and use office equipment.
      • Deal tactfully and courteously with other staff, the public, and other government agencies, providing information and responding to concerns about the Foundation and/or program where assigned.
      • Establish and maintain cooperative working relationships.
    • Salary:  Commensurate with qualifications and experience.

      Hours:   Weekly work schedule is approximately 5 hours per day (Monday through Friday).

      Application:  Submit cover letter, résumé, and names and contact information for three current professional references to ahcfadmin@armyheritage.org.  Résumé review will begin August 28 and continue until position is filled.  Only candidates selected for interview will be contacted. 

                                     The Army Heritage Center Foundation is an equal opportunity employer.