Donor Relations Assistant

The Donor Relations Assistant (DRA) serves as an integral part of the Development Operations team, reporting to the Chief of Development (COD).  The DRA will hold primary responsibility for the overall administration of the foundation’s comprehensive, and highly donor-centric approach to donor relations and stewardship. Working with the COD, he/she will be responsible for building and leading a best-in-class Donor Relations program in support of the foundation’s development initiatives. The DRA oversees three distinctive functions: Donor Relations, Prospect Management and Research, and Events. He/she will also work with other team members to support the Annual Campaign, donor communications, sustained giving (monthly donors), donor management system (Donor Perfect), and Capital Campaign as it relates to their primary donor relations function.

Key Responsibilities

  • Prospect Management and Research. Working with the COD, the DRA is tasked with establishing a comprehensive research program, is responsible for acquiring and converting data into useful intelligence about top prospects, and for conveying that information to Development staff in a clear, concise manner.
  • Coordinator who works with the COD to design a unique set of donor-centric programs, including stewardship events (e.g., receptions, dedications, groundbreakings, etc.…), custom and standardized stewardship reporting, tokens of appreciation, and all required communications that serve to further engage and cultivate existing donors as it relates to events.
  • Serve as part of the team to ensure donor needs are met as it relates to Annual Campaign, donor communications, sustained giving (monthly donors), and Capital Campaign.

She/he must be able to help establish and follow standard operating procedures, yet remain flexible to changing priorities.  She/he should have a high degree of intellectual curiosity, tenacity, and enthusiasm to solve problems, uncover opportunities, and provide actionable intelligence in support of the philanthropic mission.  Sympathetic and judicious curiosity about people; scrupulous attention to matters of discretion, confidentiality, and ethics.

General Office:  Serve as part of a staff team who share responsibility to answer the Foundation’s telephone and work with walk-in visitors (as needed);

Other duties as assigned.


  • Bachelors Degree
  • Experience in nonprofit fundraising and development and/or transferrable professional skills that include direct sales, relationship management, etc. is helpful, but new to the work force applicants are strongly encouraged to apply.
  • Experience or desire in creating and managing events.
  • Demonstrated ability to work independently and with a team.
  • Demonstrated ability to quickly build relationships with potential supporters that lead to donor gifts and involvement.
  • Demonstrated ability to work independently, to manage time and work load, to multitask, and to achieve goals in a deadline-driven environment.
  • Must be able to write well and synthesize complex information, excellent verbal skills.
  • Sound judgment in privacy and confidentiality with donor information
  • Creativity, adaptability, diplomatic skills, and sense of humor.
  • Ability to contribute to a collaborative, ethical, and professional team.
  • Methodical, meticulous, dispassionate, factual, and organized approach to work
  • Common sense problem solving skills and work flow management skills; good judgment in prioritizing and completing tasks

Desired Qualifications

  • Experience soliciting for support or donations.
  • Familiarity with fundraising database management, Donor Perfect preferred.
  • Not for Profit experience.

Job Requirements

  • Ability to write, edit, and revise written products with standard English.
  • Must have working knowledge of Microsoft Office products
  • Ability to engage verbally with donors and supporters in public forums.
  • Must be able to walk, stand, stoop, bend, reach and crouch; occasional prolonged walking and standing; occasional lifting of 25 lbs. or more.
  • Limited exposure to physical risk.
  • Position is twenty (20) hours per week, non-exempt.
  • Must be able to work occasional evenings and weekends.
  • Must be able to travel overnight infrequently.
  • Must maintain a valid driver’s license.

Salary: Commensurate with qualifications and experience.  Position is part-time, non-exempt, 20 hours per week, with potential of becoming full time.

Application: Email cover letter, résumé, and names and contact information for three current references to ahcfadmin@armyheritage.org. Résumé review will begin immediately and continue until the position is filled.  Only candidates selected for interviews will be contacted.


Researcher For Hire

The Army Heritage Center Foundation, a 501(c)(3) non-profit organization supporting the U.S. Army Heritage and Education Center, is currently seeking several Researchers-for-Hire to conduct onsite research at the U.S. Army Heritage and Education Center (USAHEC). This research supports unofficial, off-site patrons.

Researchers-for-Hire serve as independent contractors and are not employees of the Foundation or the U.S. Army Heritage and Education Center. Individuals are contracted on a per-project basis, which is often sporadic. These positions are not permanent. However, based on performance and interest, the Foundation may contract for additional projects. Applicants must be within driving distance of Carlisle, Pennsylvania to perform onsite research.

The Researcher-for-Hire must possess the skills to work with primary and secondary sources, archival materials, research catalogs, and collection inventories. The Researchers must be highly organized with the ability to synthesize information and produce results. They should also be able to manage multiple projects, meet deadlines, and deliver high quality, professional work products with minimal supervision.


  • Evaluate the holdings at the U.S. Army Heritage and Education Center
  • Advise the Foundation and the Foundation’s client of the ability of USAHEC’s collection to support the research request
  • Conduct research using USAHEC holdings based on specific patron requests
  • Provide a work product that meets the Foundation’s clients’ requirements in a timely manner
  • Stay organized, follow guidance, and produce consistent work product
  • Meet all project deadlines
  • Maintain availability throughout project duration

Ideal Applicants

  • Completion of a graduate history degree, experience working with archives and historical collections, or convincing equivalent experience
  • Ability to research, analyze and synthesize a wide variety of documents and information
  • Must have a high degree of attention to detail and ability to master information quickly
  • Open availability during project time period to complete the project by established deadline
  • Able to execute projects from start to finish
  • Highly responsible and self-motivated; requiring minimal supervision

Education and Experience

  • Master’s degree or higher from accredited institution with a major in History, with a graduate degree in Military History preferred
  • Minimum of 3+ years of historical research and writing experience with archival experience preferred

Application Instructions

Send cover letter, resume, and names and phone numbers/email addresses of three references to:

Amanda Neal, Office Manager
Army Heritage Center Foundation
P.O. 839
Carlisle, PA 17013


The Army Heritage Center Foundation is an equal opportunity employer.



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