Administrative Assistant

The Administrative Assistant serves as an integral part of the Operations team, reporting to the Vice President of Operations. The Administrative Assistant will support the staff of the Army Heritage Center Foundation with their clerical, administrative, and operational needs.


  • Staffs front desks and answers and directs all incoming communications (phone, email, etc.).
  • Organizes and schedules appointments and meetings.
  • Assists in the preparation of reports and newsletters, as well as other outwardly-focused communications.
  • Schedules and manages staff travel.
  • Orders supplies at the direction of the Vice President of Operations.
  • Assists with event logistics, planning, and management.
  • Assists with researching donor proffers.
  • Participate in special projects as needed and directed by the Vice President of Operations.
  • Assist with sale, stocking, and merchandising the museum store when needed.

S/he must be able to help establish and follow standard operating procedures, yet remain flexible to changing priorities.  S/he should have a high degree of intellectual curiosity, tenacity, and enthusiasm to solve problems, uncover opportunities, and provide actionable intelligence in support of the philanthropic mission.  Sympathetic and judicious curiosity about people; scrupulous attention to matters of discretion, confidentiality, and ethics.


  • 3 years of administrative experience in an office setting
  • Knowledge of office automation and proficiency in Microsoft Office Products.
  • Good organizational skills and detail oriented.
  • Experience or desire in creating and managing events.
  • Ability to work independently and with a team.
  • Excellent verbal skills.
  • Common-sense problem-solving skills and work flow management skills; good judgment in prioritizing and completing tasks
  • Ability to write, edit, and revise written products with standard English.
  • Must be able to walk, stand, stoop, bend, reach and crouch; occasional prolonged walking and standing; occasional lifting of 25 lbs. or more.
  • Position is twenty-five (25) hours per week, non-exempt. (Work schedule is flexible; but example could be Monday – Friday 9 am to noon.)
  • Must be able to work occasional evenings and weekends.
  • Must be able to travel overnight infrequently.
  • Must maintain a valid driver’s license.

Salary: Commensurate with qualifications and experience; Position is part-time, non-exempt, 25 hours per week, with potential of becoming full time.

Application: Email cover letter, résumé, and names and contact information for three current references to ahcfadmin@armyheritage.org. Résumé review will begin immediately and continue until the position is filled.  Only candidates selected for interviews will be contacted.




Researcher For Hire

The Army Heritage Center Foundation, a 501(c)(3) non-profit organization supporting the U.S. Army Heritage and Education Center, is currently seeking several Researchers-for-Hire to conduct onsite research at the U.S. Army Heritage and Education Center (USAHEC). This research supports unofficial, off-site patrons.

Researchers-for-Hire serve as independent contractors and are not employees of the Foundation or the U.S. Army Heritage and Education Center. Individuals are contracted on a per-project basis, which is often sporadic. These positions are not permanent. However, based on performance and interest, the Foundation may contract for additional projects. Applicants must be within driving distance of Carlisle, Pennsylvania to perform onsite research.

The Researcher-for-Hire must possess the skills to work with primary and secondary sources, archival materials, research catalogs, and collection inventories. The Researchers must be highly organized with the ability to synthesize information and produce results. They should also be able to manage multiple projects, meet deadlines, and deliver high quality, professional work products with minimal supervision.


  • Evaluate the holdings at the U.S. Army Heritage and Education Center
  • Advise the Foundation and the Foundation’s client of the ability of USAHEC’s collection to support the research request
  • Conduct research using USAHEC holdings based on specific patron requests
  • Provide a work product that meets the Foundation’s clients’ requirements in a timely manner
  • Stay organized, follow guidance, and produce consistent work product
  • Meet all project deadlines
  • Maintain availability throughout project duration

Ideal Applicants

  • Completion of a graduate history degree, experience working with archives and historical collections, or convincing equivalent experience
  • Ability to research, analyze and synthesize a wide variety of documents and information
  • Must have a high degree of attention to detail and ability to master information quickly
  • Open availability during project time period to complete the project by established deadline
  • Able to execute projects from start to finish
  • Highly responsible and self-motivated; requiring minimal supervision

Education and Experience

  • Master’s degree or higher from accredited institution with a major in History, with a graduate degree in Military History preferred
  • Minimum of 3+ years of historical research and writing experience with archival experience preferred

Application Instructions

Send cover letter, resume, and names and phone numbers/email addresses of three references to:

Amanda Neal, Operations Officer
Army Heritage Center Foundation
P.O. 839
Carlisle, PA 17013


The Army Heritage Center Foundation is an equal opportunity employer.



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